ST. VINCENT DE PAUL PARISH HALL
POLICIES & GUIDELINES
Layout
GENERAL
St. Vincent de Paul Parish Hall is primarily used by the parish, the school, other parochial
organizations, and funeral luncheons. The Parish Hall is also used according to availability for
private functions by parishioners and non-parishioners. The parish hall is a non-smoking
facility. Smoking may occur outside the hall on the patio area only. For Saturday events, the hall
is not generally opened before 10:00 am, at which time catering staff and others can enter the
hall for decoration and set-up. The facility must be vacated by 12:00 midnight, meaning that
the hall must be cleaned up, the lights must be out, and the parking lot must be cleared by
this time.
| Parish Hall Kitchen |
Parish Hall Kitchen |
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| Patio |
Front Entrance to Parish Hall |
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A custodial person will be on hand during the event to take care of emergencies and
enforce all policies.
Parking for events held in the Parish Hall must be in the north lot, off Northmoor Road. Please
include this detail to your guests in your invitation packet.
St. Vincent de Paul is not responsible for loss or theft. Please be advised that you will
need to make any necessary arrangements for security if valuables are to be left unattended.
FEES
The rental of the parish hall is $300.00 per event for parishioners and $750.00 per event for
non-parishioners. Parishioners may not rent the hall on behalf of non-parishioners at the
in-parish rate. An event hosted by a non-parishioner, even if parishioners are present, is
charged the non-parish rate.
A $100/$350 deposit must be made at the time that the Hall is booked and the contract is
signed. This deposit is refundable with one (1) month of the event.
Included in this fee is the cost of customized set-up and janitorial services. However, basic
clean-up is the responsibility of the renter and is discussed below.
If alcohol in any form is to be served or provided, special insurance must be purchased
through the Rectory Office about one week in advance. Without such insurance, no alcohol may
be served and the on-site Custodian will remove any that is noticed.
No alcohol is to be consumed in the parking lot.
Any damage to the Parish Hall property must be reported to the Rectory Office or Hall
Coordinator as soon as possible. The person signing the contract may be held financially
liable to the cost of repairs.
SET UP
St. Vincent de Paul Parish Hall has a seating capacity of 500 auditorium style, 350 seated at round
tables (no dance floor) and about 250 at round tables (with dance floor). These seating arrangements
are with 8 people at a table. The traditional "head table" is a possibility. The Coordinator has
several arrangements of tables to choose from. Particular ideas about room arrangement must be
cleared through the Coordinator first. The on-site Custodian is not authorized to rearrange furniture
once it has been placed.
The Parish Hall does not have an adequate sound system to supply a dance band or disc jockey. Musicians
must bring their own equipment and all announcements must be made over their sound system.
DECORATIONS
Renters are welcome to decorate the Hall to their own taste and imagination. However, all decorations
must be designed for display either on the floor or tabletop. Nothing may be "stuck" to the
walls, doors, windows or ceilings.
Confetti, rice, and the like is discouraged.
Special effects must be approved by the Coordinator. Smoke or fog machines are not allowed as they set
off the fire alarm.
KITCHEN USAGE
Only licensed and pre-approved caterers may be used. Caterers are welcome to use our kitchen for
warming and chilling, but are to bring all required utensils and dishes for preparation and serving.
No actual cooking may be done. St. Vincent de Paul provides no food preparation items.
Food is to be served either from the serving window in the kitchen or from the rolling tables in the
serving room. It is not general custom to set the food serving tables in the Hall proper. Gift tables,
bar table (with insurance) and cake table may be set up in the Hall.
Renters are welcome to use the ice found in the ice machine in the storage room off the kitchen.
Caterers are expected to leave the kitchen area as clean as they found it and to remove all garbage form
the kitchen and place it in the dumpster.
CLEAN UP
The on-site Custodian is not there for janitorial services. He/She is there to handle emergencies.
Therefore, renters are asked to perform the following clean-up tasks to prevent problems with insects
or odors:
1. Clean off all tables completely. Anything left on tables when the janitors come the next day
will be thrown away.
2. Empty all trash cans in the dumpster located outside the kitchen storeroom.
3. Check all areas to make sure no personal property has been left behind.
IF INTEREESTED IN RENTING
Please contact - Lorraine Abraham - (309) 691-3602